Privacy Policy


INTRODUCTION  

Welcome to Gerrish Legal’s Privacy Policy.

Gerrish Legal respects your privacy and is committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

1.  IMPORTANT INFORMATION AND WHO WE ARE  

PURPOSE OF THIS PRIVACY POLICY  

This privacy policy provides you with information about how Gerrish Legal collects and processes your personal data through your use of this website. This includes any data you may provide through this website when you sign up to our newsletter, request or use our legal services or make an application to work with us.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you. It is important that you are always fully aware of how and why we are using your personal data. This privacy policy supplements any other notices and privacy policies and is not intended to override them.

CONTROLLER  

Gerrish Legal is the controller and responsible for your personal data (referred to as “we”, “us” or “our”, “Gerrish Legal” “our firm” in this privacy policy). 

Gerrish Legal is a trading name of Charlotte Gerrish, an independent legal practice, so when we mention “we”, “us” or “our”, “Gerrish Legal” “our firm” in this privacy policy, we are referring to Charlotte Gerrish, who is responsible for processing your personal data. Charlotte Gerrish is the controller and is responsible for this website (www.gerrishlegal.com). 

The legal information about Gerrish Legal is set out here:

Full name of legal entity: Charlotte Gerrish, an independent practitioner registered in France under SIRET number: 799 276 432 00023.

Registered address: 6 rue Ravignan, 75018, Paris, France

Professional registrations: Charlotte Gerrish is registered at the Paris Bar (98/5/EC) under number: 110779, at the Solicitors Regulation Authority as a Solicitor of England & Wales under number: 474457 and as a Solicitor of Ireland under number S20448.

CONTACT DETAILS  

 If you have any questions about this privacy policy or our privacy practices, please contact us in the following ways:

Email address: info@gerrishlegal.com

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk) or to the CNIL, the French supervisory authority for data protection issues (www.cnil.fr) . We would, however, appreciate the chance to deal with your concerns before you approach the ICO or the CNIL, so please contact us in the first instance.
 

CHANGES TO THE PRIVACY POLICY AND YOUR DUTY TO INFORM US OF CHANGES  

We keep our privacy policy under regular review. This version was published on 1st August 2018 and last updated on 5th September 2018. Any updated version will always be published on our website. Please therefore check this policy regularly to ensure you are aware of the latest version.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.


THIRD-PARTY LINKS  

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
 

2.  THE DATA WE COLLECT ABOUT YOU  

Personal data, or personal information, means any information about an individual which allows that individual to be identified. It does not include data where the individual's identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you. To make things easier, we have separated the different types of personal data into the following categories:  

(a) Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.

(b) Contact Data which includes your name, title, address, email address and telephone numbers.

(c) Candidate Data which includes any data relating to your application to work with us, such as your CV, qualifications, professional memberships, educational and employment history and any referees or references.

(d) Financial Data which includes bank account details and your billing address.

(e) Transaction Data which includes details about payments to and from you and other details of legal services you have purchased from us.

(f) Usage Data which includes information about how you use our website and legal services.

(g) Marketing and Communications Data which includes your preferences in receiving newsletters from us and your communication preferences.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data) unless you provide this to us with your express consent. We do not collect any information about criminal convictions and offences unless you supply this to us voluntarily, and with your consent, as part of any application you make to work with us. We do not carry out any automated processing of personal data (such as profiling).

IF YOU FAIL TO PROVIDE PERSONAL DATA  

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you legal services or advice). Should this situation arise, then we will discuss with you to find the most appropriate way forward.

3.  HOW IS YOUR PERSONAL DATA COLLECTED?  

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email, via the contact forms on our website or otherwise. This includes personal data you provide when you:

  • Request that we provide you with legal services;

  • Request information about our legal services;

  • Subscribe to our newsletters;

  • Apply to work with us;

  • Give us feedback; or

  • Contact us.

Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:

(i) Technical Data from analytics providers such as MailChimp, SquareSpace or Google Analytics.

(ii) Identity and Contact Data from publicly available sources such as Companies House, Infogreffe and the Electoral Register (based inside the EU only).

Any other information that Gerrish Legal might receive during the provision of legal services to you or pursuant to any contractual obligations with its clients, such as information provided related to your case or matter shall be governed by rules relating to professional secrecy and legal professional privilege.  

4.  HOW WE USE YOUR PERSONAL DATA  

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances: 

  • Where we need to perform the contract we are about to enter into or have entered into with you for the provision of legal services.

  • Where we need to comply with a legal obligation.

  • In accordance with our legitimate interests which do not override your privacy rights.

  • In certain situations, where you provide your express consent.

Further details about the specific legal ground(s) we rely on to process your personal data are set out in the table below:

 
Table-privacy policy
 

MARKETING  

We do not carry out any promotional offers or third party marketing. However, you may wish to subscribe to our newsletter containing our latest case updates and legal news. You can subscribe to this newsletter by entering your details in the Subscribe section of our website. 

OPTING OUT   

You can ask us to stop sending you our newsletter at any time by following the opt-out links in any message sent to you, or by contacting us. 

Where you opt-out of receiving our newsletter, please note that this will only apply to the newsletter. This opt-out will not apply to personal data provided to us as a result of legal services that we are providing to you or to emails which are related to the provision of those legal services.

COOKIES  

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see here

CHANGE OF PURPOSE  

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to have an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules or where this is required or permitted by law.

5.  DISCLOSURES OF YOUR PERSONAL DATA  

We may share your personal data with the parties set out below:

Internally:

  • Charlotte Gerrish

  • Other Gerrish Legal lawyers and support services (ex. legal secretaries and administrative staff)

  • Gerrish Legal Interns or legal trainees.

The individuals referred to above are always bound by confidentiality, legal privilege and professional secrecy obligations which are adapted to the legal profession, and of course also cover your personal data as well as your legal case.

Externally:

In certain circumstances, external parties might have access to your personal data if this is shared with them as part of Gerrish Legal's professional activities, and in order to respect our tax and legal obligations. Such parties may include:

  • Our accountants

  • Professional bodies: eg. ICO, SRA

  • Financial bodies: eg. for the payment of invoices

  • IT Providers: eg. cloud storage, database providers.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

A list of our third-party providers is available on request.

6.  INTERNATIONAL TRANSFERS  

Whilst this is not currently the case, from time to time, we may share your personal data with suppliers or third parties who are based outside the European Economic Area (EEA).

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.

  • Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.

  • Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

7.  DATA SECURITY  

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data only to those employees, staff, interns, trainees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. HOW LONG WILL YOU USE MY PERSONAL DATA FOR?  

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements. 

Details of retention periods for different aspects of your personal data can be requested by contacting us at info@gerrishlegal.com.  

9.  YOUR LEGAL RIGHTS   

Under certain circumstances, you have rights under data protection laws in relation to your personal data. An overview of these rights is set out below: 

  • The right to request access to your personal data.

  • The right to request correction of your personal data.

  • The right to request erasure of your personal data (the right to be forgotten).

  • The right to object to processing of your personal data.

  • The right to request restriction of processing your personal data.

  • The right to request the transfer of your personal data (portability).

  • The right to withdraw your consent for your personal data to be processed.

  • The right to with draw consent for direct marketing purposes.

Further information about these rights is available here.  

If you wish to exercise any of the rights set out above, please contact us at info@gerrishlegal.com.

NO FEE USUALLY REQUIRED

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

WHAT WE MAY NEED FROM YOU

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

TIME LIMIT TO RESPOND

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.